Indiana University South Bend Libraries Collection Development Policy
Indiana University South Bend Libraries Collection Development Policy
Purpose and Scope of the Collections
The primary goal of the library’s collection development efforts is to build a collection that supports the needs of the undergraduate, graduate, and professional programs at IU South Bend. The library supports faculty research by enabling access to needed materials and collections through interlibrary loan, document delivery, and consortia services.
The library’s current collections contains materials primarily to support the curriculum (monographs, scholarly journals, and media). The collection composed of the general circulating collection, media collection, periodical collection, reference collection, archives & special collections, general reserves, government publications, and the Wiekamp Educational Resource Commons (WERC).
Print collections are housed in the Schurz Library or Wiekamp Educational Resource Commons on the IU South Bend campus. Electronic resources are accessible through the Library’s web site. In addition, IU South Bend Libraries are part of the Indiana University Libraries with shared access to most print-based resource through the online catalog, IUCAT. Numerous electronic resources are also accessible through IUCAT.
Electronic resources, including many serial subscriptions are accessible from the library’s website. Access to electronic information is in compliance with publisher or vendor licensing agreements, and in most cases use is restricted to affiliated users (faculty, students, and staff of IU South Bend). Library databases and other electronic resources are accessible to alumni and community members with an Indiana resident borrowing card in the library only (see Borrowing).
Archives and special collections are restricted collections requiring an appointment for supervised access. Access to selected archives information is available through finding aids and the Archives of Institutional Memory.
General Reserves, Reserves, and most Media are in closed stacks and are available upon request at the circulation desk.
Collections designated as circulating may be checked out with a campus ID or IU issued borrowing card. Circulation policies and requirements for the borrowing card are available on the library’s website.
Alumni and community members may obtain an Indiana resident card to check-out materials and use designated computers in the library.
Subject librarians and campus faculty select materials for the collection. Faculty requests are submitted through departmental liaisons to subject librarians. Requests for materials from students and staff are encouraged and are reviewed by the same standards as all other requests.
Information resources purchased with library funds or acquired through donation become part of the library collection and the shelving location of these resources is determined by the librarians.
The Director of Collection Services monitors the development and maintenance of the entire library collection in consultation with the subject librarians and library staff. Subject librarians are responsible for monitoring the strengths and weaknesses of the collections supporting academic programs and for setting priorities for these collections.
The Electronic Resources Librarian, in conjunction with the Director of Collection Services and the Dean of Library Services manages contracts for electronic resources. Final authority for the collections rests with the Dean of Library Services.
The library's collection budget is used to acquire, subscribe to, or license materials to support the curriculum. Library funds will not be used to acquire materials for the exclusive use of any individual, department, or group. The material budget is supplemented by funds from department transfers, gifts, and the library's endowment. Materials acquired through gift donations or grants will be treated as if purchased with library funds.
The Director of Collection Services manages the collection budget, with approval from the Dean of Library Services. Funds are apportioned three ways: (1) continuing subscriptions, (2) general material purchases, and (3) departmental requests. An allocation policy developed by the Dean in consultation with the Academic Senate Library Affairs Committee governs the distribution of resources to the academic departments. Funds budgeted for the acquisition of materials must be expended each fiscal year.
The Schurz Library supports the American Library Association’s principles of Intellectual Freedom and ALA policy on Privacy and Confidentiality. The library does not add or withdraw, at the request of any individual or group, material which has been chosen or excluded on the basis of stated selection criteria. An individual or group questioning the appropriateness of material within the collection may articulate their concerns in writing to the IU South Bend Dean of Library Services.
The Schurz Library complies with the existing copyright laws (17 U.S.C.) and promotes copyright compliance among its users and among its staff.
Deadlines to submit orders are set each year by the Director of Collection Services. Requests for purchase should be sent to Subject Librarians or to the Director of Collection Services. Materials ordered are cataloged and added to the library collections. Requests for items needed quickly for instruction purposes should be sent with justification and date needed. Requests for continuing resources (journals or databases) may be submitted at any time along with justification and are reviewed for subscription in the spring.
The library’s collection policies and practices require flexibility to provide support for new and changing curricula, for changes in research trends, and for changes in technology and formats. The library faculty stay informed of evolving academic needs by serving as subject librarians, and serving on campus and academic senate committees. The library will continue to update the collection development policy to meet the changing needs and demands of Indiana University South Bend and the Schurz Library. Subject specific collection policies have been developed to facilitate development of a collection that supports the curriculum. Financial support for library resources must be considered when implementing new courses and programs.
Guidelines for the Selection of All Materials
Relevance to the curriculum
Suitable for academic audience (accuracy, level, scope, format)
Timeliness and value of the content
Reputation of the author, issuing body, and/or publisher
Strength or weakness of present holdings on the same or similar subjects
Contribution to balance of viewpoints in the collection
Frequency of document delivery requests for material on the same or similar subjects
Favorable reviews or inclusion in basic collection guides
Holdings of other libraries in appropriate resource-sharing networks
Formats collected: Print, media, and electronic/web-based formats are collected. The Library does not unnecessarily duplicate information in more than one format.
Formats excluded: The library does not purchase equipment manuals, costumes, medical instruments, models, specimens, laboratory equipment, or materials meant for consumption, i.e. workbooks. Obsolete formats are not collected; the library is no longer collecting materials in VHS format.
Textbooks: Required course textbooks or manuals are not ordered for the collection unless they are considered a core resource in their field or represent the best source of information on a particular topic.
Multiple Copies: Multiple copies are not purchased. Gift copies of heavily used materials may be added to the collection.
Language: Materials are primarily collected in English with the exception of materials needed to support the curriculum. The language of materials typically collected to support existing courses include: French, Spanish, German, Chinese, and Japanese.
Geographic coverage: All geographic areas are covered. For titles with a geographic focus, preference is given to materials relating to the region (Michiana, northern Indiana, and Midwest) and to area studies to support the curriculum.
Chronological periods collected: Priority is given to current publications. Older imprints are acquired selectively, usually as replacements for classic works, or upon request.
Gifts: Donated books and media are added to the collection by the Director of Collection Services using the same criteria used for purchase decisions.
Collection Review: Subject librarians, in consultation with faculty and the Director of Collection Services, are responsible for conducting ongoing collection evaluations to maintain the quality of the collection. Routine review of the collection removes materials that are outdated, inaccurate, or worn-out. All formats are subject to review and removal.
Criteria for deselection include:
Missing or lost status (removed from IUCAT)
Badly worn or mutilated materials that cannot be repaired
Items not relevant to the current or anticipated curriculum
Low usage (circulation data)
Obsolete materials (especially important for science and medicine)
Replacement by other format
Selection criteria for Auxiliary Library Facility (ALF): Items deselected from the collection that are in good condition may be sent to the ALF on the Indiana University Bloomington campus. Internal criteria for sending materials to ALF is reviewed when withdrawing materials.
Lost or Damaged materials: In the event of a lost or damaged item, the responsible patron must pay the replacement charges. A replacement copy with the same ISBN and in good condition will be considered in lieu of replacement fees pending review and approval by the Director of Collection Services.
Books that have been lost or stolen will not automatically be replaced. Titles will be evaluated for replacement based upon such factors as the material’s currency, relevancy, usage and the existence of similar publications in the collection.
Preservation and Replacement: The IU South Bend Libraries acknowledges the necessity of preserving library materials and supports the American Library Association’s Preservation Policy. Decisions on the preservation of materials are based on use, condition, and availability of the information in other resources. Materials in poor condition with heavy usage may be sent to the bindery or a copy, if available, may be purchased as a replacement copy. The library maintains a disaster plan to follow in the unlikely event of large scale damage to the collection.
Archives and Special Collections: Housed in the Schurz Library, the Archives is the campus repository for papers, photographs, recordings, and memorabilia that document the history of IU South Bend as well as provide a glimpse into the history of the greater Michiana area. Visitors to the Archives can, with the assistance of archives staff, explore the donated collections of notable community leaders, learn about South Bend’s Civil Rights movement, listen to oral histories, or examine a large collection of photographs. Also stored here are copies of faculty and student publications and student masters’ theses. In addition, the Archives office maintains the library’s rare materials collection.
Christianson Lincoln Room: A donated collection of books, memorabilia and materials related to Abraham Lincoln is located on the third floor of the library in room 312. The collection contains a chair that Mary Todd Lincoln purchased for the State Dining Room
Government Publications: A collection of selected federal government documents that reflects the academic emphases of the campus as well as the needs of the congressional district. Unlike the rest of the general collection, government publications are arranged by Superintendent of Documents numbers (SuDocs), which correspond to the agency issuing the publications (e.g. Congress, HUD, etc.). Print materials, maps, and microfiche government publications are located on the ground floor of the library, and most may be checked out. Cataloged electronic government publications can be found by searching IUCAT.
IU ScholarWorks: A digital repository that collects and provides open access to IU faculty and student publications, conference presentations, and student master's theses. Also includes a no-cost journal hosting system of all IU South Bend student peer reviewed journals as well as two faculty peer-reviewed journals.
Wiekamp Educational Resource Commons (WERC) PK-12 collections: A wide range of materials geared to in-service training of teachers, that includes textbooks, teacher editions, games, juvenile literature, and multimedia kits, many of which are used in local schools. This collection also includes big books, special education assistive technology, and professional development resources that contain practical activities, strategies and applications that help education students and PK-12 educators manage their classroom.
Last reviewed: 07/2019
IU South Bend Libraries resources and social media channels